SEIMA 2020 AGM Minutes

SEIMA AGM Minutes N ov em b er 4, 2 0 2 0 V ia W eb e x MINUTES 1. Call to Order/Establishment of Quorum • Lois Miller, Vice President, called the meeting to order at 12:00 pm • Introduced the current Board of Directors 2. Approval of the Agenda Motion to approve the SEIMA Annual General Meeting agenda as presented. Moved: Alison Bonnet Second: Jeff Kardas Carried. • First Call for Nominations from the Floor • No nominations from the floor • Requirements of director positions provided. 3. Approval of 2019 Meeting Minutes Motion to approve the 2019 SEIMA Annual General Meeting Minutes as presented. Moved: Allison Bonnet Second: June Lu Carried. 4. President’s Report • President report provided by Al Shpyth on behalf of Patrick Legg. Highlights include; o Covid-19 implications o The cancellation of SustainTech did cause an effect on the financials. Still viable due to past successes. o Implementation of online events, expecting to continue in partnership with other associations as available. o Thanked Board and ManageWise for work over the past year. Second Call for Nominations from the Floor • Nominations received from o Brett Reynolds o Spencer Chad 5. Receive 2019 Financial Report SEIMA AGM Minutes N ov em b er 4, 2 0 2 0 V ia W eb e x • SustainTech is the primary driver of revenue, its cancellation has impacted revenue this year. • Due to the late cancellation, there were still some expenses that could not be recouped. • Deficit position for 2019. • Did not need to access restricted funds • Question on if SEIMA applied for any government funding, with no staff SEIMA did not apply. Motion to approve the 2019 SEIMA Financial Report as presented. Moved: Allison Bonnet Second: Lois Miller Carried. 6. Appointment of Review Accountant for 2020 • MNP has been very good at dealing with SEIMA as a non-profit association. Motion to appoint MNP LLC as the review accountant for 2020. Moved: Cathy Williamson Second: Lois Miller Carried 7. New Business Bylaws Review • The SEIMA Board presented changes to the bylaws updating the definition of Corporation and Environmental managers. Both definitions are to modernize the terms used. • Article 7.9 Quorum is also presented to be revised in order to decrease the Board member quorum for smaller boards allowed under item 3.02. • Other changes include updating pronouns to be inclusive of all identities and grammar and text updates as required. Motion to adopt the proposed changes to the SEIMA Bylaws as presented. Moved: Lois Miller Second: Cailtin Brown Carried 8. Election of Board Members Jeff Zimmer’s term has been completed. Jeff has let his name stand for re-election for a third term. Third and Final Call for Nominations from the Floor SEIMA AGM Minutes N ov em b er 4, 2 0 2 0 V ia W eb e x Brett Reynolds, Spencer Chad and June Lu have put their names forward as well. Motion to cease nominations. Moved: Grant Barker Second: David Sanscartier Carried • There will be an election. We will be circulating a bio of each nominee. For an electronic vote following the meeting. 9. Closing Remarks/Adjournment Meeting adjourned at 12:29 pm