2022 PFAC AGM Minutes

52 nd ANNUAL GENERAL MEETING PET FOOD ASSOCIATION OF CANADA For the year ended May 31/2022 Meeting Minutes 1. Call to order The meeting was called to order by Ms. Baker. Mr. Nash confirmed quorum with the required 12 active members present. 2. Adoption of Minutes of the last Annual General Meeting Mr. Nash asked if there were any omissions or errors in last year’s meeting minutes. Mr. Gonzalez moved to approve the minutes, and Mr. McNear seconded. Motion was carried. 3. President’s Annual Report Mr. Nash asked all to accept Ms. Baker’s opening remarks from the 2022 PFAC annual conference in Halifax on November 9, 2022 as her President’s report. 4. Audited Financial Report Mr. Nash presented a quick update on the audited financial statements, acknowledging that the WCO Professional Corporation performed the audit and found no irregularities or issues. The financial statements were previously approved during the September 2022 PFAC Board meeting, so no further action was required. Mr. Nash noted that the registration fees for the 2022 PFAC Annual Conference were reduced to the lowest level possible to help members attend in person once again, and that this may not be a regular occurrence, based on budget, funds required for other projects, or other factors. 5. Appointment of Auditor Ms. Gonzalez, moved that PFAC appoint WCO Professional Accountants as auditors for the 2022-2023 fiscal year. Mr. May seconded, and the motion was carried. 6. Approval of 2021-22 Dues Mr. Nash mentioned that the membership levels have remained relatively the same, with some minor losses and some additions, with an ongoing recruitment process. Because of this there was no need to raise dues for 2022-2023. Mr. Nash called for a motion to accept the dues for 2022-23 as no change, which Mr. Gonzalez made, and Ms. Sippel seconded. The motion was carried. 7. Reports - Regulatory Affairs Mr. Nash asked that members accept the ongoing bi-monthly newsletters, as part of his regulatory report to membership, but also the PFAC Regulatory report that will be sent out on during the week of November 14 th , 2022 as his annual regulatory report for the purposes of the AGM. 8. Election of Directors Ms. Ross, acting on behalf of the nominating committee presented this year’s slate of nominees for the board of directors. Ms. Ross presented the following candidates for election to the PFAC Board for a 2-year term: Mr. Carlos Gonzalez – Hill’s Pet Nutrition Canada Inc. Mr. Chinedu Ogbonna – Champion Petfoods LP Ms. Mary Ann Zamora Grepe – Elmira Pet Products Ltd. Mr. Jarrod Kersey – Simmons Pet Food Inc. Mr. Gonzalez moved that the membership accept these candidates for election to the PFAC Board of Directors. Ms. Zamora Grepe seconded, and the motion was carried. 9. Ratification of actions taken by Board of Directors Ms. Baker read the motion of ratification that it be resolved that all acts, contracts, proceedings, appointments, disbursements, made, authorized and taken by the Board of Directors and Officers of the Pet Food Association of Canada in the interest of, and on behalf of, the members of the said Association since the preceding Annual Meeting thereof, be, and the same are herewith approved, ratified, and confirmed by this meeting. This motion was moved by Mr. May, and seconded by Ms. Zamora Grepe, and the motion was carried. 10. Meeting Adjournment The meeting was adjourned by 8:10am on November 10, 2022.